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Medical Administrative Specialist

Are you interested in working in healthcare administration? Would you like to learn more about preparing and maintaining medical records? This program will prepare you for endless career opportunities in office management in the medical field and beyond.

The length of this course is about 10 months, with an estimated total cost of $4,323.00

2022-2023 Medical Administrative Specialist Fee Sheet


The Medical Administrative Specialist Program provides students with a broad foundation of office skills.  While the program focuses on medical office administration, preparing students for entry level positions as a Medical Receptionist, Medical Secretary, Medical Records Clerk, Medical Scheduler, Medical Receptionist and/or a Medical Administrative Assistant, the skill set students develop easily transfer to other office and management settings.  Students have the opportunity to earn Microsoft Office certifications in Word, Excel, PowerPoint and gain hands-on computer skills utilizing Window 10.  Additionally, students learn the concepts of running a medical office and managing electronic records systems.  Students are trained in basic office tasks, daily office operations, managing multiple incoming phone lines at once, and how-to multitask like a pro.  If you have outstanding communication skills, an attention to detail, along with a warm and professional personality, adding a medical administrative professional certification to your resume may take your career to the next level.  As a graduate of this program, you will have the confidence, experience and knowledge needed to be successful in the workforce.

What does a Medical Administrative Specialist do?

A Medical Administrative Specialist must have a sincere desire to help people and a willingness to learn the complexities of the healthcare industry.  A Medical Administrative Specialist fulfills many duties a receptionist or secretary would, serving a key role in a medical office, clinic and hospital setting, managing medical records, insurance processing, information processing, and fundamental office management tasks. As such, they will need to be familiar with software specific to medical practices, as well as insurance, and other commonalities across medical practices. A Medical Administrative Specialist is very familiar with medical clinical and technical concepts required to coordinate administrative medical office functions in a healthcare setting.

What you’ll learn:

  • Medical Office Procedures
  • Communication and Interpersonal Skills
  • Clerical/Medical Office Duties
  • Medical Terminology
  • Processing Medical Documents
  • Phone Etiquette
  • Electronic Health Record
  • Computer Skills
  • Microsoft Office 10
  • Word, Excel, PowerPoint
  • Maintain patient records
  • Schedule patient appointments
  • Work with billing and insurance


Where do Medical Administrative Specialists work?

Our Graduates find employment opportunities with organizations such as:

  • Lee Health
  • Florida Cancer Specialists
  • Family Health Centers of SW
  • Physician Primary Care
  • Millennium Physician Group
  • Riverchase Dermatology
  • Physicians’ Offices
  • 21st Century Oncology
  • Southwest Florida Neurology Group
  • Urgent Care Centers/Outpatient Clinics
  • Clerical or front desk position in any office setting

Course and Credit Hours

1050 hours (approximately 10 months in length)

OCP Course Number Course Title Length
A OTA0040 Information Technology Assistant 150 hours
B OTA0041 Front Desk Specialist 300 hours
C OTA0631 Medical Office Technologist 300 hours
D OTA0651 Medical Administrative Specialist 300 hours


Frequently Asked Questions:




  • Prospective students must be 16 years of age or older,
  • Prospective students are required to attend an information session.
  • Additional program requirements for this program are listed below:
    1. Score at, or above, the 10th grade level in reading, math, and language on the Test for Adult Basic education (TABE).
    2. Use of a computer is required.

Accreditations, Licenses, Certifications

  • Certification is optional – Microsoft Office Bundle and Specialist Master

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Have questions? Contact us or call (239) 574-4440.

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"It was nice being able to learn all the information I needed to be an LPN in just one year." Practical Nursing
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